Workplace First Aid Posters and Information Boards: UK Display Rules
4 min reading time
Every UK employer is required to make sure employees know who the first aiders are, where first aid kits are located, and how to get help in an emergency. One of the simplest ways to achieve this is through first aid posters and information boards. This guide explains what must be displayed, where to place it, and how to stay compliant with HSE regulations.
Based on HSE guidance INDG214 and the Health and Safety (First-Aid) Regulations 1981.
Why Displaying First Aid Information Matters
Ensures staff can locate first aiders and equipment quickly.
Meets legal requirements for communication and visibility.
Supports workplace safety culture and incident readiness.
Ensures quick access to first aid equipment when needed.
Emergency Contact Numbers
999 or 112, nearest hospital or clinic, and site security number if applicable.
Provides immediate help if medical services are required.
Appointed Person Details
Name and role of the person responsible for first aid arrangements.
Clarifies accountability and communication lines.
Posters and HSE Information
Official HSE “Health and Safety Law” poster and relevant workplace-specific signage.
Meets regulatory display requirements.
Where to Display First Aid Posters and Boards
Information must be placed where it’s visible and accessible to all staff, contractors, and visitors. The best locations include:
✅ Near main entrances and reception areas
✅ In staff rooms, canteens, and rest areas
✅ Next to first aid kits or wall-mounted cabinets
✅ Inside first aid rooms and near high-risk work zones
✅ On health and safety noticeboards alongside fire procedures
Digital vs Physical Display Boards
Modern workplaces may use digital signage, but physical display remains the HSE’s preferred format for accessibility. You can combine both for flexibility:
Physical Board: Always required in fixed workplaces — must be clear, laminated, and updated regularly.
Digital Board: Optional addition for remote or multi-site operations.
Hybrid Approach: Display physical copies on site and share digital versions by email or intranet.
Maintaining and Updating Posters
🗓️ Check monthly that names and contact details are current.
📋 Replace any damaged or faded signage immediately.
A first aid information board should be simple, consistent, and easy to read from a distance. A good board includes:
🏷️ Header: “First Aid Information – Do You Know Who to Call?”
📞 Emergency contact list in bold print
👩⚕️ Photos and names of first aiders
📍 Map or layout showing kit locations
🧰 Small transparent pocket for spare gloves or wipes (optional)
Workplace First Aid Posters — FAQ
Is it a legal requirement to display a first aid poster in the workplace?
Yes. HSE guidance requires that employees know who to contact and where first aid equipment is located. A poster or information board fulfills this duty.
How often should first aid posters be updated?
Check monthly and update immediately if a first aider leaves or contact details change.
Can digital boards replace physical first aid posters?
No. Digital versions can supplement, but a physical display must always be present and clearly visible to staff and visitors.
Where should first aid information be displayed?
At every main entrance, near first aid kits, and on health and safety noticeboards. Multi-floor sites should have a board on each level.
Who is responsible for maintaining the posters?
The appointed first aider or health and safety officer should inspect and update them regularly as part of compliance checks.
What should a first aid board include?
Names of first aiders, emergency numbers, kit locations, signage, and any relevant HSE or company-specific safety information.
