Businesses operating across multiple locations face additional challenges when planning first aid provision. What works at one site may be unsuitable at another, even within the same organisation.
This guide explains how first aid provision should be managed across multi-site businesses in the UK, using risk-based principles, HSE guidance and practical planning considerations.
It is designed as a reference guide for organisations with two or more locations, including retail chains, hospitality groups, logistics operations and professional services with multiple offices.
A multi-site business is any organisation operating from more than one physical location.
This may include:
Each site must be considered individually, even where activities appear similar.
Yes. First aid provision must be suitable for the risks present at each location.
UK law does not allow a single first aid arrangement to automatically cover multiple sites. Instead, employers must ensure that every location has appropriate first aid provision based on its own risks.
This principle is explained in UK First Aid Law Explained.
Many organisations attempt to standardise first aid provision across all sites. While consistency can help administration, it can also create gaps.
Common issues include:
Effective multi-site provision balances central oversight with site-specific assessment.
Each site should have its own risk assessment, even where activities are similar.
Risk assessments should consider:
A structured approach is outlined in Workplace First Aid Risk Assessment (UK).
| Site type | Typical risk level | First aid considerations |
|---|---|---|
| Office branch | Low | Basic kits, clear access, appointed persons |
| Retail outlet | Medium | Public interaction, additional kits, signage |
| Warehouse or depot | Medium to high | Manual handling risks, trained first aiders |
| Construction or industrial site | High | Robust provision, multiple kits, frequent checks |
Multi-site businesses often need a mix of trained first aiders and appointed persons.
Considerations include:
Role definitions are explained in Appointed First Aiders: Roles & Duties (UK).
While kits should reflect site-specific risks, some consistency helps management and staff familiarity.
Good practice may include:
This makes training, inspections and restocking easier to manage.
Multi-site organisations benefit from structured inspection systems.
This may involve:
Practical guidance can be found in HSE First Aid Inspection Guide (UK) and First Aid Audit & Inspection Checklist (UK).
Changes at one site may not affect others.
However, organisations should review first aid provision when:
Regular review helps ensure provision remains suitable and defensible.
Clear planning and documentation reduce these risks.
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